Over 50% of System implementations fail.

Skopes is here to fix it.

Skopes supports:

Requirements gathering

Project management essentials,

Automated documentation

and more…


Introducing Skopes

Who is Skopes for? Who will it help?

Making work life better (removing tedium, more efficient, improving outcomes…) for all market participants

Organisations upgrading systems

Non-project professionals tasked with implementing a new system because they look after that area of the business. E.g. a sales director running a CRM system upgrade. Read how Skopes applies.

Implementers and consultants

Value Added Resellers, Project Managers, consultants or Independent Software Vendors & agents selling, managing and implementing systems and projects. Skopes for Intermediaries.

System owners & vendors

Wishing to speed up and improve on-boarding, reduce project risks, drive down costs of lead generation, qualifying and sales processes. Skopes for System Vendors.

The way we choose, buy, sell and implement systems is broken!

Over 50% of system implementations fail. Studies indicate that most of them fail not through weak project management or delivery issues but as a result of poor project set up. This means that most projects are on a path to failure before they even get off the ground. Skopes is a new (and better) way to set up a successful system implementation, it helps people cover of the essential project set up tasks efficiently and makes its users look and feel like project veterans! Next: A more detailed breakdown on the causes of project failures and how Skopes combats these issues. 
Current best practice is just not practical. Best practice project management and procurement processes are over-kill for system implementations (they are optimised for custom development projects). They are also expensive, pushing up the cost of project set up to well over 10% of the project budget. These processes take weeks or months, too slow for most organisations. Skopes is project set-up 3.0 – it speeds up, dramatically reduces costs and leverages the advantages of the web. Next: More on the best practice Vs common practice conundrum.
Around 10% of a projects total budget is spent before the project begins. The money is wasted on the client / vendor engagement stage, through archaic/inefficient processes and risk averseness (CYA). Typically this takes the form of inefficient workshops, clients learning the ropes through vendors, requiring that vendors respond to lengthy documentation (the dreaded tender), and many demo meetings and follow ups. Skopes automates, as well as creates efficiencies and consistency in approach, making life easier for everyone involved. Next: A breakdown of where the money is spent and how Skopes finds efficiencies.

Project expertise, in-a-box…

Skopes coaches and guides its users through the three key areas necessary for a successful project set up:

  • Requirements gathering
  • Project Management
  • Procurement

Skopes guides people through the essential (but otherwise dry and possibly intimidating) steps associated with a successful project set-up. It combines elegant user interfaces and some gamificaiton to support users and keep them engaged in the process. It starts of simple and takes users on a journey building upon previous steps. It incorporates ‘jump off’ points at which users can opt-out and start conversations with system vendors. There is help at every step and peer / community based insights that act as guidance for decision making.

How does it work? What is in the box?

Process guidance - follow the bouncing ball
Skopes presents an efficient but thorough three step process for people to follow: One: Learning about the project initiation process – background information that helps system implementation newbies get and stay one step ahead of their colleagues and project sponsors Two: Gathering and storing background information about the project and requirements – leading up to the (automated) production of Expression of Interest (EoI) documents. Skopes also suggests suitable systems through a requirements matching score. Three: Structured collection of detailed project and requirements information – usually for medium and larger / more complex system implementation projects, builds upon previously entered information and results in (automated) production of Request for Quotation (RfQ / RfT) documentation. Skopes scores / matches responses and efficiently facilitates communications with system vendors. People can simply follow the steps and so are guided through a comprehensive and efficient process, minimising chances of failures and dramatically improving project outcome.
Pick lists of features and functions
Skopes contains comprehensive checklists of the common and popular functionality for each system type – e.g. CRM, eCommerce or Human Resource Management System. Users do not therefore need to have this knowledge prior to specifying the project. This disarms the ‘we don’t know what we don’t know trap’, helps users take advantage of the ‘no brainer’ functionality and avoid asking for expensive custom functions.
Automated document production
Skopes speeds up the project initiation process by automating the production of essential documentation. This means that users to do not need to know the formats of documents or to search around for blank templates, they simply enter the information through the structured questions and click a button to access professional and customised documents. The ‘document engine’ is configurable, but out of the box Skopes produces: Project Rational, Expression of Interest (EoI), EoI Response forms, Project Charter, Request for Quotation (RfQ / RfT) and RfQ Response forms. Note: Users can chooses to have Skopes handle the vendor engagement process instead of using the response forms.
Peer insights and intelligence
Skopes anonymises, aggregates and presents data from all users to act as guidance and insights from peers. This is the equivalent of being able to ask hundreds of peers about their priorities on features and functions. This insight helps project newbies avoid acting on solely anecdotal advice, or basing their decisions on sales person recommendations. Currently Skopes provides insights into functions / feature popularity and the estimated (average) savings.
Business requirements to system features matching
Skopes can be configured to hold and present lists of functionality for the popular software providers in a particular industry vertical. These ‘check-lists’ are then used to captured project requirements, and to match these requirements to the functionality of the system available in the marketplace. This automated matching process helps user create shortlists and ensures efficient client / vendor engagement.
Project specific financial savings (ROI) estimation
Skopes builds upon it detailed ‘knowledge’ of functional requirements to help its users estimate the likely cost savings that will be attained though the successful implementation of the new system. This is not estimated using broad-brush industry averages – it is specific to each individual project and based on the savings associated with use of each feature. This is a key decision metric and business case component. No other mechanism like it currently exists outside expensive and manual processes.
And much more besides!
That’s enough detail for now – if you would like to know please contact us.

How you can get involved and key concepts


You made it this far – very impressive – you must be interested!

People & getting involved

For implementers by implementers

Skopes has been built by system implementers all too familiar with the challenges we face

Partner program

Give us a call if you are interested in partnering and creating a new instance of Skopes in your area of expertise

Who’s in our team

Based in Melbourne and a distributed team – find out who the people behind Skopes are

Skopes Concepts

Platform Vs instances

The Skopes platform houses the process and the ‘subject matter’ is loaded and makes it relevant to a software type and audience

Niche marketplaces

Skopes creates highly efficient software specific market places that improve the way we select, buy and sell systems

About Skopes instances

A few instances are already available – more are on the way. Get in touch to request one or inquire about partnering around your area of expertise

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